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5 Steps for Traveling as a Group

Posted on 2021-06-30 by WebEditor

There are several reasons you may decide to travel with a group. You might direct the high school choir that will be performing on the East Coast next summer. Perhaps you want to organize an American history tour to visit the nation’s capital. Consider these five tips as you make your plans.

  1. Choose Your Destination

If you are headed to the East Coast, you have lots of choices that involve performance and history opportunities. Consider New York City, Boston, Washington DC or Philadelphia. Any of these cities would be fabulous.

  1. Determine Your Budget

Do you have a sponsor or organization that will cover the costs or at least part of them? Maybe this a private group that will be paying out-of-pocket for the experience. Decide what amount will make the trip affordable for your group. Can you have families that will host your school group in private homes to save hotel fees? Try to think outside of the box to get the most for your investment.

  1. Select Dates

Will this adventure be held during the school year or in the summer? How many days will fit into your budget? Choose a window of time that is feasible for your group and then start making plans bases on those dates.

  1. Make Reservations

You may be eligible for some reduction of fees when you travel as a group if you charter your flights. Hotels will often give group rates if you book far enough in advance. Consider a DC tour bus as your ground transportation if you have a large enough group. If needed, you can reserve more than one bus.

  1. Plan Your Itinerary

Have a variety of activities to choose from such as theatrical performances, sports events, museums and even theme parks. Don’t forget to set aside some free time and plan some small group options into your itinerary.

Once your details are in place, get the information to your group ASAP. They will be able to keep their calendars clear and look forward to the trip.

 

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